Introduction

This article will provide quick guidelines for efficient and timely transferring of data between your district and ECRA for the various ECRISS systems. Below is a list of suggestions for how to prevent the delay of report delivery.

Data Transfer Quick Guide for the ECRISS Platform

Assessment Files

For Best Results-

• Downloading raw data files directly from a publisher’s website in a standard format is preferred (where applicable). If you feel comfortable providing ECRA with login information, we would be happy to download these files for you.
• If you prefer to download raw data files and send them to ECRA, instructions for standardized downloads can be provided by ECRA for AIMSWeb, MAP, ISAT-PSAE (data for prior years), ACCESS, Discovery, and STAR.
• ECRA will create a secure upload portal for you to send us your data.
• When transferring or uploading data to the portal, make sure file titles are clear and contain the correct term or year.
• Notify ECRA when files have been uploaded to the file transfer portal.

Student IDs:

For Best Results-

• Consistently use state and local student IDs throughout all rosters and assessment files.
• For AIMSWeb only: If your files do not contain either a state or local student ID number, please provide ECRA with a roster file containing the AIMSWeb and student ID numbers for each student. This allows ECRA to link AIMSWeb scores to other assessments.

File Structures:

For Best Results-

• Excel, CSV, or Text files are preferred.
• Provide test results for the entire district instead of different files for each school.

Rosters:

For Best Results-

• Ensure that student rosters do not contain multiple records for individual students with conflicting information. For example, a student may be listed twice and have two different grades, school names, lunch designations, etc. If this occurs, a list of the students with multiple records will be returned to your district for clarification.
• Ensure that all students within a grade are placed in the correct school. For example, fifth graders may be listed in the roster as being in the junior high when in fact they are enrolled in the elementary school. This usually occurs when a roster for a previous year is constructed from current school year student data. The grade is often subtracted but the school name is not adjusted.
• A student roster template can be found on the back of this page that includes the basic student information ECRA requires to deliver reports. If your district would like to see student information disaggregated by any other demographic or program, add this information to the roster that you send to ECRA.